August 24, 2024 Board Meeting Minutes

THE HOUSING AUTHORITY OF THE CITY OF SOUTH BEND, INDIANA
REGULAR BOARD MEETING MINUTES
501 Alonzo Watson Drive
South Bend IN 46601
August 24th, 2024 @ 9 a.m.

Click here for the August 2024 Board Meeting Link.
Meeting ID: 403 949 9191
Passcode: ZttFy3

• CALL TO ORDER:
  Commissioner Calvin called the meeting to order at 9:00 a.m.

• ROLL CALL:
  Commissioner Calvin, Commissioner Luecke, Commissioner Chamblee, Commissioner Daniel, Commissioner McNally.

• HASB STAFF:
  Marsha Parham-Green; Executive Director, Lori Wallace; Director of HCV (Housing Choice Voucher), Brian Hueni; CFO, Mansel Carter; Director of Property Management, Princess Thomas, Executive Assistant to Executive Director/Board Secretary, Diana Jones; Resident Service Coordinator. Jaclyn Lyles; Human Resources Manager.

• OTHERS:
  Attorney J. Harris

• PUBLIC:
  Sara Schafer; The City of South Bend
  Rodney Gadson; The South Bend Tenant Association

• EXECUTIVE DIRECTOR REPORT:
  Marsha stated the agency has one (1) open position- Maintenance Technician. Positions(s) have been posted externally and internally.
  
  RFQ for the Development of Rhabbi Shulman was released on August 22, 2024. HASB, Community Foundation, and the City of South Bend representatives have agreed on the document, with the assistance of CVR. The request includes 30% Project Based Vouchers, 40% Low-Income Housing Tax Credits (LITHC), and 30% Market Rate units. The unit mix (unit sizes) are still under review pending responses from responding developers. Total units for families under 60% of AMI will be 145.
  
  She also stated the sign design is still pending. Awaiting renderings from the sign companies. The Board of Commissioners will have the opportunity to review before agreement confirmation. Still Pending­ Seeking other vendors currently
  
  Marsha stated the Resident Community Room located in the 501 Building will be reopened on September 2, 2024.
  
  The Four Winds will temporarily use some of our land for equipment storage. In exchange, we will receive a $20,000 payment, which will be allocated toward development and employment initiatives.
  
  
• FAMILY SELF-SUFFICIENCY (FSS):

  The Family Self-Sufficiency Program (FSS) promotes the development of local strategies to coordinate public and private resources that help housing choice voucher program participants and public housing tenants obtain employment that will enable participating families to achieve economic independence.

  59 participants enrolled in the FSS Program, 52 are HCV Program participants; and 39 participants with Escrow accounts, with a total of $120,324.13 in escrow accounts.

  Two participants have successfully graduated from the FSS Program and are planning to attend their graduation ceremony. Additionally, we will be adding five new participants to the program. These new participants will be organized into groups, or "pods," and will attend together.

• FINANCE:
  Brian Hueni, CFO stated that June is the 9th month in our Fiscal Year. The year-to-date net income before depreciation in all 4 amps is well above the budgeted amount by about BOOK. The reduced costs are the main driver for profitability
  THE COCCIS currently 160K behind the budgeted net income budgeted. The expenses in COCC are up due to the restructuring of the organization.

  The FSS grant has been awarded now waiting for HUD to make the funds available to draw down.

• PUBLIC COMMENTS:
  
  Rodney Gadson:

  1.  When can we include a resident board member on the board?

  2. Rodney suggested collaborating with the Director of Public Housing and the Resident Service Coordinator to provide educational opportunities for residents.

  3.  Is there an updated plan for HUD? If so, what are the changes and goals?

  4. What is the plan to achieve the 95% utilization rate in Public Housing?

  5. Over the past two years, how many failed inspections have occurred in the HCV Program?

This concludes the board meeting. Thank you all for your participation and valuable input.